What each one is for
AestheticsPro's home page describes it as medical spa software and spa management software for medical spas and aesthetics practices. By the registry this site keeps, it holds the calendar, the client record, the charts, the consents and the point of sale. How its chart works is the vendor's to show in a demo, and this page takes nothing further from its site.
Aesthetic Record's home page describes it as EMR and practice management software for med spas. It holds the charts, the consents, the before-and-after photos, the calendar and the patient record, and the booking is tied to the chart. NorthCore runs the growth system on it in a working practice today, reading the last treatment and the visit date for timing and leaving every chart alone.
Category by category, what each holds
| The question | AestheticsPro | Aesthetic Record |
|---|---|---|
| What it holds | The calendar, the client record, the charts, the consents and the point of sale | Every chart, consent and before-and-after photo, with the calendar and the patient record |
| Who it is built for | Medical spas and aesthetics practices, in the vendor's words | Med spas, in the vendor's words |
| Where the calendar lives | Inside AestheticsPro, on the client record | Inside the EMR, on the patient record |
| Where the checkout lives | In the AestheticsPro point of sale | Confirm on the vendor's page which checkout and processor the record includes; revenue is read wherever payment is taken |
| What the growth system adds around it | The call, the DM and the text answered and booked into the AestheticsPro calendar, the comeback timed from visit history, segments, the dashboard | The call, the DM and the text answered and booked into the Aesthetic Record calendar, the comeback timed from the last treatment, segments by treatment, the dashboard |
The questions only your practice can answer
- What Dana needs on the screen in the room. The note, the photo, the consent and the last visit, or the schedule and the ticket. Watch one visit end to end and write down which screens opened.
- What Priya needs at the desk. Bookings, rebookings, the package balance and the checkout, or the chart's consent status before the patient is roomed. Their day decides how much the management half matters.
- What carries a balance. Packages, series, gift cards and memberships carry balances the platform with the checkout holds; count what is open now and confirm with your accountant what is owed.
- How the numbers get read today. If revenue by provider and treatment comes out of the checkout, the management side is the source; if it comes out of charted treatments, the record is.
- The PHI questions: where it is stored, who at the vendor can open it, and who signs the Business Associate Agreement. Put both answers in writing, confirm with counsel, and expect no HIPAA verdict from this page.
- What each costs at your provider count, on each vendor's pricing page and not here.
What a switch between them would mean for the chart, the balances and the calendar
Whichever direction, the chart is the legal record of care. The move is a project with rules on retention, format and access that counsel and your medical director confirm before the export is scheduled. Photos and consents travel as files and are re-attached where formats differ. Open balances, prepaid series and memberships are reconciled to the dollar and re-authorized by each patient on the new platform; what the practice owes on them is confirmed with your accountant. Your phone number comes with you unchanged. The calendar history is exported in full first, because every comeback message the system sends is timed from a past visit in it.
Ask what the switch is for before asking what it costs. If the list is the unanswered call, the patients past their interval, the party list and the numbers in four places, you are describing the growth system. NorthCore builds it on AestheticsPro or Aesthetic Record without moving a record.
Two weeks to evaluate both on your own patients
- Day one: pick five patients from last month, Jess among them, and print their last three visits, balances and consent status. They are the test cases.
- Days two to four: Dana charts one of Jess's visits in each demo; Priya books, reschedules and checks Jess out in each. Count the screens and the minutes.
- Day five: export last-visit dates and open balances from the platform you run today. The export is a rehearsal of the migration.
- Week two: send each vendor the PHI questions in writing, read each pricing page with your own provider count, and ask each for a practice your size that will take a call.
- Last day: for each of the five test cases, write which platform handled the chart better and which handled the desk better. Anything neither handled is a growth job for the system around the one you keep.
What to do next
Keep AestheticsPro or keep Aesthetic Record; NorthCore's Run the whole practice solution reads its numbers, builds the ninety-day plan and runs the answering, the comeback and the dashboard with the chart untouched. Scoped in writing and covered by the promise on this site: results in 90 days, or we keep working until you have them.
