Walk out of every event with patients, not a stack of business cards.
A booth, a raffle, a form on a tablet, and the follow-up already written before the doors open. Every entry lands in your system with consent attached, gets a text while the memory is fresh, and is worked until it books or says no. No ad spend. No clipboard in a drawer.
The raffle filled a bowl with names. Nobody ever called them.
Events are the cheapest patients you will ever acquire and the ones most practices throw away. The form captures consent, the follow-up starts the same evening, and the offer they entered for is the one they book.
What we build for it.
A booth, a raffle, a form on a tablet, and the follow-up already written before the doors open. Every entry lands in your system with consent attached, gets a text while the memory is fresh, and is worked until it books or says no. No ad spend. No clipboard in a drawer.
- The event form. A tablet form or a QR code built for the event: three questions, the raffle or the offer, consent captured, written straight into your system with the event as the source.
- The giveaway that converts. A prize worth entering for that only the practice can deliver, so every entrant is a real candidate for a treatment, not a passer-by after a gift card. A business raffle is a sweepstakes in most states, so counsel approves the entry rules alongside the form wording.
- Same-night follow-up. A text while the event is still fresh, the booking link, and a sequence that works every entrant until they book or say no.
- The event playbook. What to bring, what to say, how to set the offer and who on the team does what, so a Saturday at a vendor fair pays for itself before Monday.
What changes, depending on where you sit.
Owner
Events become a channel with a number next to it, not a day lost.
Front desk
No re-typing names on Monday. The entries are already in the system and the texts are already out.
The business
New patients acquired for the cost of a table and a prize, with the source tracked.
Read before the call.
The guides and calculators behind this solution. Your numbers, the method, the fix.
How to fill a tox party from your own patient list.
Segment the list, invite the right patients at the right time, take deposits, follow up every reply, and measure the party against the regular calendar.
Read the guideIV therapy event ideas for a med spa, and how to fill them from your own patient list.
Fill IV, peptide and wellness events from your own patient list: split first-timers from regulars, run the invite sequence, take deposits, and book the next visit on the day.
Read the guideHow to run a med spa open house that pays, not one that only fills a room.
Run a med spa open house that fills the next six weeks, not just a room: segments, three stations, deposits taken on the spot, and a measure against a normal day.
Read the guideEvent lead capture for a med spa: replace the clipboard with a QR funnel that captures consent and books.
Replace the clipboard at expos with a QR funnel that captures written consent, gives a reason to enter and books from the thank-you screen, plus the two-week follow-up track.
Read the guideThe other nine, and all of them together.
Win at events is one of ten jobs the system does. The whole system is what we recommend, because every job gets stronger when the others run on the same record.
Everything togetherRun the whole practice
The website, the funnels, the CRM and EMR integrations and the custom operations around them, scoped from an audit.See the whole system
Answer every patient
Calls, DMs and texts answered in seconds, day or night, in your voice, booked into your calendar.See the solution
Fill the calendar
Speed to lead, qualification, booking into your calendar, and no-shows caught within fifteen minutes.See the solution
Bring patients back
Treatment nurture, package nurture, dormant win-back and memberships, on a cadence that fits the treatment.See the solution
Know your numbers
Revenue, average ticket, treatment mix, provider performance and rankings, on one page and in Slack.See the solution
Time the comeback
The comeback calendar: every patient's next window, read from your own data, so the broadcast lands in the slow weeks between treatments instead of at random.See the solution
Crush your parties
Tox parties, IV parties and in-house sales events filled with the patients most likely to come, segmented so nobody gets the wrong invite and no lead gets burned.See the solution
Convert social media
Free-value funnels and keyword automations on Instagram and Facebook, so you post and forget while the DMs turn into booked patients.See the solution
Launch a treatment
New device, new treatment, new membership: proven broadcasts to the right segments, plus a launch strategy matched to the treatment and the equipment.See the solution
Get found first
Local SEO, your Google Business Profile, a page for every treatment in every city you serve, and the AI answer, so the patient searching tonight finds you first.See the solution
Skin in the game. On both sides.
You put in a small start fee, so the practice is bought in. We put in everything else. Every engagement is scoped in writing with the numbers we are accountable for: answer rates, bookings, reactivated patients, revenue on the page. If the system has not delivered in 90 days, we keep building, tuning and running it free until it does. Agreed before we start. No asterisks.
Before you book.
Does this need my team to run anything on the day?
Only to hand people the tablet or point at the QR code. Capture, consent and the follow-up are automatic.
Is texting raffle entrants compliant?
The form captures consent in writing, every message goes from your registered number under a carrier-approved campaign, and every opt-out is honored automatically.