Everything your team trusts stays in Aesthetic Record
All of it stays where it is: the charts, the consents, the before-and-after photos, the calendar and the patient record. Your team keeps the software it knows, and no booking is entered twice. If a patient books with the voice agent at 9 pm, it is on the Aesthetic Record calendar at 9 pm, with the notes. Your front desk sees it the way they see every other appointment.
What an EMR like Aesthetic Record holds that the system builds on
- The record itself, the charts, the consents, the before-and-after photos, the calendar and the patient record, stays in Aesthetic Record. The system reads the visit history it needs for timing and writes nothing into a chart.
- The booking is linked to the record, so the provider opens one screen on the day, not two, and the front desk sees the note the agent took on the call.
- Last treatment and last visit by patient, which is what the comeback calendar runs on. Aesthetic Record keeps the clinical record; the system keeps the schedule of who is due and sends the message.
- The calendar inside Aesthetic Record is the only calendar. Bookings from calls, DMs and texts land there, with the notes, so the provider and the desk see the same day.
What the system does around it
- Reads the numbers out of Aesthetic Record: revenue by provider and treatment, utilization and who is due. With your supply invoices and payroll, puts the margin to the dollar beside them on one page.
- Builds the strategy from them: which treatment carries the practice, which party can afford a discount, which membership credit is safe.
- Answers every call, DM and text in seconds, qualifies the patient and books into the Aesthetic Record calendar.
- Times the comeback from the last treatment in the Aesthetic Record chart, in the provider's voice, and writes nothing back into the clinical record.
- Checks that written consent to marketing texts is on record before any text goes out, and keeps the message clear of anything clinical; what counts as consent is for counsel to confirm.
- Puts every number that matters on one page: calls, bookings, no-shows, reactivations, revenue.
How the connection works
Every platform exposes its data a little differently: an API, scheduled exports, a booking link, or some mix of the three. We confirm what we are connecting to in Aesthetic Record on the first call and build on what it exposes. Nothing is written into a patient record until the data flow is agreed in writing. Where a piece of data is not available through an API, the system works from the booking link and the exports, and you are told which is which before anything goes live.
What we need from you
- An integration login for Aesthetic Record, or the API key Aesthetic Record issues, scoped to the calendar and visit dates. The chart stays closed to the system. A scheduled export covers the rest.
- The phone number and the social accounts the system should answer for.
- Thirty minutes with whoever runs the front desk, so the scripts sound like your practice.
Scoped in writing, built in weeks, covered by the promise
Scoped in writing on the call and built on top of Aesthetic Record in weeks rather than quarters. Covered by the same promise as everything we build: results in 90 days, or we keep working until you have them.