Do we have to leave Vagaro?

No. Vagaro stays your system of record for the calendar, the client list, forms, memberships and the point of sale. We build around it.

Does this change how my team books?

No. Bookings land in the Vagaro calendar the way they always have. The difference is how many of them there are, and that no one at the desk had to stop a treatment to take the call.

What if something is not available through an API?

Then that piece runs from the booking link and the exports Vagaro already provides, and we tell you which pieces those are before we start.

Can you work with Vagaro and another platform at the same time?

Yes. Many practices run a record system plus a messaging or marketing tool. The system reads from both and keeps one record of every patient conversation.

Vagaro AI Receptionist, Reactivation and Reports for Med Spas

Your numbers, your strategy, and every call answered, on Vagaro.

Vagaro is a booking, point-of-sale and marketing platform used by salons, spas and many med spas; it stays. NorthCore reads the numbers out of Vagaro: revenue by provider and treatment, utilization and who is due. With your supply invoices and payroll, it puts the margin to the dollar beside them. The ninety-day strategy comes from that; the system executes it: phones and DMs answered and booked, the comeback timed, parties and memberships priced from that margin, the dashboard. We build on Vagaro the same way we build on every booking and record system: we read what it holds, write back what it needs, and leave your team's screens alone.

Updated 2026-10-26

Everything your team trusts stays in Vagaro

All of it stays where it is: the calendar, the client list, forms, memberships and the point of sale. Your team keeps the software it knows, and no booking is entered twice. If a patient books with the voice agent at 9 pm, it is on the Vagaro calendar at 9 pm, with the notes. Your front desk sees it the way they see every other appointment.

What a booking platform like Vagaro gives the system to work with

Open slots by provider and service, straight from the calendar. The voice agent offers two of them and books one in Vagaro while the patient is still on the line.
The client profile, so a returning patient is greeted by name and a new one is created once, with texting consent captured the way counsel has approved for your practice.
The rest of what Vagaro holds (the calendar, the client list, forms, memberships and the point of sale) feeds the dashboard. Bookings and revenue are reported from the place your team already reads them.
Last-visit dates by service, which is what the comeback calendar is built from: Vagaro keeps the dates, the system adds the interval, the timing and the message in the provider's voice.

What the system does around it

Reads the numbers out of Vagaro: revenue by provider and treatment, utilization and who is due. With your supply invoices and payroll, puts the margin to the dollar beside them on one page.
Builds the strategy from them: which treatment carries the practice, which party can afford a discount, which membership credit is safe.
Answers every call, DM and text in seconds, qualifies the patient and books into the Vagaro calendar.
Prices the memberships Vagaro sells from the margin on the treatments members use, and nudges the unspent credit each month in the provider's voice.
Reads the checkout in Vagaro, so a discount, a package sold and a no-show each show on the dashboard the day they happen.
Puts every number that matters on one page: calls, bookings, no-shows, reactivations, revenue.

How the connection works

Every platform exposes its data a little differently: an API, scheduled exports, a booking link, or some mix of the three. We confirm what we are connecting to in Vagaro on the first call and build on what it exposes. Nothing is written into a patient record until the data flow is agreed in writing. Where a piece of data is not available through an API, the system works from the booking link and the exports, and you are told which is which before anything goes live.

What we need from you

An admin login for Vagaro, or the API key Vagaro issues to an integration, so the calendar and the client profiles can be read and a booking written.
The phone number and the social accounts the system should answer for.
Thirty minutes with whoever runs the front desk, so the scripts sound like your practice.

Scoped in writing, built in weeks, covered by the promise

Scoped in writing on the call and built on top of Vagaro in weeks rather than quarters. Covered by the same promise as everything we build: results in 90 days, or we keep working until you have them.